What documents do I need for an international move?

International Moving

Feb 08, 2026

This article was created with AI assistance and reviewed by our editorial team to ensure accuracy and clarity.

Essential Documents for International Relocation

An international move involves a comprehensive set of documents to ensure a smooth transition across borders. Careful preparation and organisation of these papers are paramount, often requiring several weeks or months of lead time. It is advisable to consult the embassy or consulate of the destination country for the most current and specific requirements, as regulations can change.

Personal and Travel Identification

These are fundamental for everyone relocating. Originals should be kept in a secure, accessible travel bag, while copies should be stored separately and digitally.

Passports: Valid for at least six months beyond the planned entry date into the new country, with sufficient blank pages for visas and stamps.
Visas and Work Permits: Required for entry and residency in the destination country, often category-specific (e.g., work, spouse, student).
Birth Certificates: For all family members.
Marriage Certificates / Civil Partnership Documents: If applicable, particularly for family visas.
Driving Licence: Both UK and international driving permits may be needed, depending on the destination's rules for driving as a foreign resident. Updating a driver's licence address is also part of the broader administrative tasks.

Moving Company and Shipment Records

When engaging a professional removals company, a series of documents will be generated that are crucial for the shipment of household goods.

Removals Contract: The agreement with the moving company, outlining services, dates, costs, and terms.
Inventory List (Packing List): A detailed, itemised list of all possessions being shipped. This is essential for customs clearance at both departure and arrival points, and for insurance purposes.
Insurance Policy: Documents related to the protection of goods during transit. Understanding options like Full Value Protection is vital for adequate coverage.
Bill of Lading / Air Waybill: The contract between the owner of the goods and the carrier, acting as a receipt for freight and a contract of carriage.

Customs and Import Documentation

This category often presents the most complexity, as requirements vary significantly by country and type of goods.

Customs Declaration Form: A declaration of the contents and value of personal effects.
Proof of Residency / Visa Copy: Demonstrates eligibility to import personal effects free of duty in many countries.
Import/Export Permits: For specific items such as antiques, firearms, or certain electronics.
Proof of Purchase / Valuations: For high-value items, new purchases, or items that may be subject to duties.

Financial and Legal Paperwork

Managing finances and legal affairs requires specific documentation for international relocation.

Bank Statements: Often needed for visa applications or proof of funds.
Tax Records: For the last few years, useful for tax residency matters in both countries.
Property Deeds / Tenancy Agreements: For current and new residences.
Employment Contracts / Letters of Offer: Proof of employment in the destination country.
Academic Transcripts / Professional Qualifications: For school enrolment or professional registration.

Health and Medical Information

Ensuring continuity of care and meeting health entry requirements are crucial.

Medical Records: Comprehensive histories for all family members, including vaccination records.
Prescriptions: Copies of current prescriptions, along with a letter from a GP explaining ongoing medication needs, especially for controlled substances. Check the destination country's rules on importing specific medications.
Dental Records: For all family members.

Special Considerations: Pets and Vehicles

Additional paperwork is required for moving pets or vehicles.

Pet Passports / Health Certificates: Issued by a certified vet, confirming vaccinations, microchipping, and fitness to travel. Specific parasites treatments may be required. Once at the destination, guidance on how to help a pet settle in a new home can be useful.
Vehicle Registration and Title: For any vehicles being shipped.
Proof of Vehicle Ownership: To clear customs.
Emissions Certificates / Import Approval: Many countries have strict rules on vehicle imports, including emissions standards and age restrictions.

Organisation and Safekeeping

Starting the document gathering process early is essential. Create both physical and digital folders for each document type. Carry original critical documents personally during travel, separate from checked luggage. Providing copies to the removals company, especially for the inventory and customs declarations, is standard practice.