How do I pack for international shipping?

Understanding International Packing Requirements

Packing for international shipping involves more than simply putting items into boxes. It requires careful planning, robust materials, and an understanding of customs regulations to ensure belongings arrive safely and without unnecessary delays.

Planning and Decluttering

Begin by creating a comprehensive inventory of all items intended for shipment. This initial list serves multiple purposes: it aids in calculating shipping volume, informs insurance coverage, and is vital for customs declarations. At this stage, it is prudent to declutter rigorously. Discard or donate items that are cheaper to replace, prohibited by import regulations, or simply no longer needed. Reducing volume can significantly lower shipping costs.

Consider the climate and electrical standards of the destination country. Large appliances like fridges, washing machines, and televisions may not be compatible or cost-effective to ship due to differing voltages or local regulations.

Essential Packing Materials

The quality of packing materials is paramount for international transit, which often involves multiple handling points and extended journeys.

• Double-Walled Cardboard Boxes: These offer superior strength and crush resistance compared to single-walled varieties. They are essential for protecting contents during stacking and movement.
• Packing Tape: Use strong, wide adhesive tape designed for moving. Seal all seams and edges of boxes, reinforcing the bottom and top with multiple layers.
• Wrapping Materials:
  • Bubble Wrap: For fragile items, electronics, and delicate surfaces. Use ample layers and secure with tape.
  • Packing Paper/Newsprint: Ideal for wrapping individual items within boxes, filling voids, and providing cushioning. Ensure newsprint does not transfer ink to items.
  • Foam Peanuts/Loose Fill: Excellent for filling empty spaces in boxes to prevent items from shifting.
  • Corrugated Cardboard Sheets: Useful for adding extra protection around flat items like mirrors or picture frames.
• Marker Pens: For clear, concise labelling of boxes.
• Specialty Cartons: Wardrobe boxes for clothes, picture/mirror boxes, and mattress bags offer tailored protection.

The Packing Process: Step-by-Step

Room-by-Room Approach

Pack one room at a time to maintain organisation. Start with less-used rooms and leave essentials for last. Ensure all contents of a box originate from the same room, if possible, to aid unpacking at the destination.

General Packing Principles

• Weight Distribution: Pack heavy items (like books) in small boxes and lighter, bulkier items (like linen) in larger boxes. This makes boxes manageable for handling and prevents over-stressing packing materials.
• Layering: Place a layer of cushioning material at the bottom of each box. Wrap individual items, especially fragile ones, before placing them in the box.
• Filling Voids: Pack boxes snugly, filling any empty spaces with crumpled paper, bubble wrap, or foam peanuts. This prevents items from shifting and sustaining damage in transit.
• Sealing: Seal boxes securely with packing tape, paying particular attention to the bottom and top seams.

Packing Specific Items

• Fragile Items: Individually wrap plates, glasses, and decorative items. Stand plates on edge rather than stacking them flat. Use purpose-built cell divider kits if available. For valuable artwork or large flat-screen TVs, professional crating or specialist packing services are highly recommended.
• Clothing and Linens: These can go into large boxes or wardrobe cartons. Vacuum bags can compress soft items, saving space.
• Books: Pack in small, sturdy boxes. Books are deceptively heavy.
• Disassembled Furniture: Label all parts clearly and place screws/fittings in sealed bags, taping them to the corresponding furniture piece or a designated "parts" box.
• Appliances: Ensure washing machines have their transit bolts fitted to protect the drum. Defrost and clean fridges and freezers thoroughly. Disconnect and drain all water from appliances.

Labelling Boxes Correctly

Clear labelling is indispensable for international shipping. Each box should be labelled on at least two sides (top and one side) with the following information:

• Contents: A brief description (e.g., "Kitchen Utensils," "Bedroom Linen").
• Room Destination: (e.g., "Kitchen," "Master Bedroom").
• Fragile/Handle with Care: For delicate items.
• "Open First" / "Essentials": For boxes containing items needed immediately upon arrival.
• Numbered Inventory: Assign each box a unique number that corresponds to your detailed inventory list. This is crucial for customs and tracking.

Special Considerations for International Moves

Prohibited and Restricted Items

Each country has specific rules about what can be imported. Generally, items like firearms, controlled substances, perishable foods, plants, and certain chemicals are prohibited. Hazardous materials, such as aerosols, paints, solvents, and fuel, are almost universally forbidden from shipping. It is essential to check the customs regulations of the destination country well in advance. For specific advice on items like hazardous materials, it is best to consult the shipping company directly.

Valuables and Important Documents

Do not pack irreplaceable items, important documents (passports, birth certificates, deeds), jewellery, cash, or medication in shipping containers. These should be transported personally or via secure, dedicated courier services.

Inventory and Customs Forms

A detailed, itemised inventory list is mandatory for international shipping. It must accurately describe the contents of each box, noting the quantity and estimated value. This list forms the basis of the customs declaration. Any discrepancies can lead to significant delays and potential fines.

When packing items for long-term storage, similar robust packing techniques should be employed to protect against dust, moisture, and pests.

Crucial Documentation and Customs

Proper documentation is the bedrock of a smooth international move. Ensure all customs forms are completed accurately and legibly. This typically includes a packing list, a declaration of value, and possibly specific forms for certain types of goods (e.g., antiques or vehicles). Working closely with the chosen international removals company will help navigate these requirements effectively.